June 09, 2004, motion to accept by Ms. Allen, second by Mr. Boyle; all were in favor, July 14, 2004, motion to accept by Ms. Allen, second by Ms. Coyer; all were in favor, October 06, 2004, motion to accept by Ms. Allen, second by Ms. Clark; all were in favor, November 10, 2004, motion to accept by Ms. Allen, second by Mr. Herzog; all were in favor.

• Update on letter to the President for Accessibility Coordinator position
  
  There was much discussion regarding the position. It was mentioned that requests for this position would be better if possibly affiliated with a particular office and placed within the strategic planning of that office.
  
  One point that was made was that it would be difficult having the position report to multiple individuals; there is the possibility of having funding come from different sources but have the position live and report to one person/area.
  
  A meeting will occur among Mr. Boyle, Ms. Belluscio, and Dr. Hayes in discussion of what is expected of this position, its priorities, and its effect on how to manage community events. Dr. Huff asked that these individuals brainstorm the major ideas and bring them back to next meeting.
  
  This position may not be possible at this time due to budget; checking with Ms. Debbie Newsome in regards to routine budget request may be a possibility and she may be able to identify some funding to assist.
  
  
• Update on bicyle racks and signage
  
  Mr. Herzog reported that a couple of racks have been made and need to be placed out on campus.
  
  Signage for these racks has been ordered.
  
  
• Update on Accessibility Master List (Building Assessments)
  
  Ms. Clark handed out the checklist of the Moore Building. A change was needed on the first question underneath Parking. This changed will be corrected. This information once corrected will be posted on the ADA Committee website. This is basic information regarding the building(s) and its accommodations for individuals with disabilities.
  
  Mr. Herzog mentioned that Facilities Services now has 18 buildings within the CAD software program. He and his staff want to place CAD maps next to the elevators, next to the exits, and provide safe havens for individuals with disabilities.
  
  Ms. Clark requested from Mr. Herzog the list of the 18 buildings that they have the CAD maps for so those buildings could be evaluated first with the evaluation checklist.
  
  Dr. Huff asked the committee if they would like for her and Ms. Clark to continue this process of evaluating buildings. The committee agreed for Dr. Huff and Ms. Clark to continue. Mr. Boyle suggested that the Perkins Building be next. He, Ms. Belluscio, Mr. Herzog and a couple others would be in the Perkins Building and would be happy to evaluate the building.
  
  Ms. Belluscio requested that an evaluation checklist be sent to her for that meeting.
  
  The committee suggested within this discussion that more building signs were needed and would be helpful.
  
  
• Update on ADA Awareness & Accessibility Committee Bylaws
  
  Ms. Clark passed around the most updated bylaws for committee members to review. She will also send those out via email before next meeting.
  
  Provide all changes to the bylaws to Ms. Clark by Wednesday, January 05, 2005. The bylaws will be presented at the next meeting for adoption.
  
  
• Update on Active Directory
  
  The Active Directory team reacted in a professional manner to help assist in finding a solution to the CTRL-ALT-DELETE issue.
  
  Mr. Dustin Tennill provided the following link regarding a possible solution: http://www.microsoft.com/windowsxp/using/accessibility/ctrlaltdeleteforlogon.mspx.
  
  Ms. Clark mentioned that the reaction time to this issue was incredible and the Active Directory team was working hard to help resolve this issue.
  
  
• Update on Web Accessibility Policy
  
  Ms. Belluscio mentioned that the policy is still a work in progress. She and Dr. Gene Kleppinger have been talking with some the university community and letting them know that they shouldn’t panic, not to take any of their course work down, etc. A disclaimer is being addressed right now.
  
  In regards to the policy, it has been sent to the University Counsel for more clarity on representation in case someone brought a case against a professor and/or the university within this regard.
  
  Mr. Boyle was asked by the Provost to discuss the upcoming move to accessible online courses and accessible websites. The Provost asked him to get the word out, to explain the law behind accessibility of online world, tell the faculty that they have true support and have an open discussion for their concerns and questions.
  
  One of the main questions that Mr. Boyle’s area is being asked is regarding video captioning and the options of having assistance with this change. Mr. Boyle mentioned that the Academy would be getting equipment to better support this issue.
  
  Before the forums, Dr. Huff suggested that the Department of Justice for the ADA be contacted in regards to the law and web accessibility. She made this suggestion to make sure we addressed the questions and concerns of the law correctly and most appropriately.
  
  Mr. St. Pierre mentioned that there will be two open forums for faculty regarding this issue, those forums are scheduled for Wednesday, January 26, 2005, and Thursday, February 10, 2005. Both sessions will be hosted in the Powell Building, Jaggers Room at 3:30 p.m. All are welcome to come join in the discussion. There is a possibility that a third date will be scheduled.
  
  Dr. Huff asked Mr. Boyle and Mr. St. Pierre when they were going to provide their recommendations and concerns to the Provost that they keep in mind issues of universal design, the steps of the process, and the projects expectations.
  
  Ms. Clark read an email from Dr. Steve Loy regarding this same issue. Dr. Loy mentioned in his email a program that could possibly help with web accessibility and faculty. The program is called LIFT (http://www.usablenet.com/products_services/products_services.html) and can be used along with Macromedia’s Dreamweaver, a webpage program. More discussion regarding this product and its capabilities will be addressed in the Distance Education Section 508 Subcommittee as well as within the ADA Committee.
  
  Dr. Huff mentioned after hearing the discussion within the meeting that she is hearing two different aspects of what the policy should address, they are:
  
  
  1. What is completely mandated for everyone to do to make items online accessible,
  2. The philosophy, universal design, a timeline, and how to get to the end result
  
  

• Voting for Officers
  
  Chair
  
  Nomination was made for Dr. Huff to be the ADA Committee Chair, nomination accepted by Dr. Huff.
  
  Motion for Dr. Huff for the position of Chair by Dr. Hayes, second by Ms. Allen; all were in favor.
  
  Vice Chair
  
  Nomination was made for Ms. Belluscio to be the ADA Committee Vice Chair, nomination accepted by Ms. Belluscio.
  
  Motion for Ms. Belluscio for the position of Vice Chair by Dr. Huff, second by Mr. Boyle; all were in favor.
  
  Secretary
  
  Nomination was made for Ms. Clark to be the ADA Committee Secretary, nomination accepted by Ms. Clark.
  
  Motion for Ms. Clark for the position of Secretary by Ms. Price, second by Ms. Belluscio; all were in favor.
  
  
• Member Brought Issues
  
  Diversity Conference
  
  Ms. Coyer mentioned the upcoming Diversity Conference, February 09 – 10, 2005. It will be hosted in the Perkins Building. The true person, Ms. Sue Thomas, FBI, will be presenting at the conference.
  
  Ms. Coyer will send the conference information to Ms. Clark for committee distribution.